| Meeting Minutes for 01/15/09 19:00:00 | GREENBRIER POA BOARD MEETING MINUTES
1/15/09 7:00 p.m.
Attendance: Rick West, Carl Renoud, Scot Kerns. Dale Godfrey, Kurt Arras
Minutes of the 12/18/08 Board meeting were approved as written.
Treasurer?s Report: Expenses are tracking per budget. Complete report will be presented at the annual meeting.
Committee Reports: No committee reports.
OLD BUSINESS
1. Review of all topics and materials for presentation at the 2/3/09 GPOA General Meeting:
Alert Neighbors Program ? Presentation will be made by a representative of the BA Police Department during the first 15 minutes of the meeting.
Bylaws Changes ? Copies will be made for all in attendance for reference during the discussion. Each change will be considered individually.
Election of Board Members ? Ballots for voting will be finalized just prior to the General Meeting. The floor will be opened for additional nominations prior to the voting.
2009 Budget ? A summary of our 2008 expenses and planned 2009 expenditures will be presented to all in attendance for reference during discussion.
2009 Dues (Assessments) ? Discussion will follow the review of the 2009 budget to define the need to keep 2009 dues at $140 for the year, the same as for 2008.
Change to Covenants ? Changes to paragraph 4.3 of the Covenants will be discussed. The changes will reset the amount of the annual dues not to exceed $140/year and will require any needed supplemental dues (other than for capital expenditures) to be approved by a majority of those attending a general meeting duly called for such purpose ? in harmony with our current Bylaws. An approval petition for homeowner signatures will be circulated at the meeting (approved 5-0)..
NEW BUSINESS
1. The need for an overhead street light at the entrance was discussed. Belle Trace is apparently also pursuing this possibility. Contact should be made with Belle Trace so that our two associations might work in concert with the City to see what can be done about this need.
2. All Board members were again reminded of the change of our GPOA mailing address to: P.O. Box 471362, Tulsa, OK 74147-1362.
The next board meeting (a short meeting) is scheduled for Tuesday 2/3/09 immediately following the adjournment of the GPOA general meeting.
The meeting was adjourned at 8:45 p.m.
For the board:
Carl Renoud, Secretary
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